Date:March, 2025
Vacancy: Office Administrator – Birmingham
Office Administrator – Birmingham
Job Type: Full-Time, Permanent
Key Responsibilities:
- Managing the reception area and handling correspondence such as phone calls, emails, and packages.
- Assisting each department in day-to-day admin duties, including but not limited to insurance, utilities, business rates, and property management.
- Handling the Health and Safety compliance for a large portfolio of properties and tenants. This includes requesting certificates from tenants and updating records and databases accordingly.
- Managing entry of leases and other documents onto the shared system, and ensuring all files are up to date.
- Taking property enquiries and passing them onto the relevant department and following up enquiries to ensure all are responded to.
- General filing, archiving, and scanning of documents.
Skills and Aptitudes:
- Excellent communication, organization and teamwork skills
- Working knowledge of Microsoft apps such as Outlook and Excel
- Knowledge of SharePoint & QuickBooks would be an advantage but not essential as training will be given
- Good attention to detail
- Reasonable mathematical skills
- Proactive attitude
- Excellent opportunity for progression for the right candidate
Experience:
- Experience in busy office environment with large volume of activities
- Experience in handling large volume of correspondence
- Liaising activities and transactions for multiple sites and properties for helping management and staff in operations
- Experience in data entry and archiving of documents
