Office Administrator – Birmingham

Job Type: Full-Time, Permanent

Key Responsibilities:

• Managing the reception area and handling correspondence such as phone calls, emails, and packages.
• Assisting each department in day-to-day admin duties, including but not limited to insurance, utilities, business rates, and property management.
• Handling the Health and Safety compliance for a large portfolio of properties and tenants. This includes requesting certificates from tenants and updating records and databases accordingly.
• Managing entry of leases and other documents onto the shared system, and ensuring all files are up to date.
• Taking property enquiries and passing them onto the relevant department and following up enquiries to ensure all are responded to.
• General filing, archiving, and scanning of documents.

Skills and Aptitudes:

• Excellent communication, organization and teamwork skills
• Working knowledge of Microsoft apps such as Outlook and Excel
• Knowledge of SharePoint & QuickBooks would be an advantage but not essential as training will be given
• Good attention to detail
• Reasonable mathematical skills
• Proactive attitude
• Excellent opportunity for progression for the right candidate

Experience:

• Experience in busy office environment with large volume of activities
• Experience in handling large volume of correspondence
• Liaising activities and transactions for multiple sites and properties for helping management and staff in operations
• Experience in data entry and archiving of documents

Salary starting at £24,000 depending on experience.

To apply, please email your CV to enquiries@westerntrading.co.uk